Microsoft Access Database: The Indispensable Tool For Databases

Microsoft Access (all versions) is widely underused – This is due to two main reasons; a) users are just not aware this powerful software is available with the Microsoft Office suite  and b) users just do not how to build and use Microsoft Access

The following article highlights to power and flexibility that Microsoft Access offers and should be seriously considered when implementing a database.

Microsoft Access – The Indispensable Tool For Databases

Nowadays there is no need for worrying about tracking the large quantities of data in a company. Instead of using a paper file system, it is easy to make use of a database for these purposes. The collection of data, that is, the database provides uniform and organized data forms. The Microsoft Access is also such a system for maintaining the databases for commercial and enterprise applications. They are easy to use and can be integrated easily with other Microsoft software applications like share point portal and SQL server.

This MS Access is enhanced by combination of GUI and a MS Jet Database engine with other development tools. This relational database management system is used for creating application software as well as simple applications. The visual basic constructs are useful for building up this Access system. This is an object oriented language with features like DAO, VBA modules and other ActiveX controls. The MS Access built with GUI, is a menu-driven system. Various table forms or spreadsheets or other interfaces can be used for the data entry. Based on the entered labels and data, the output will be generated. The various operations like modification, updates, creation, searching and sorting can be performed over the databases.

This access system offers the easiest, simplest and efficient solution for the DBMS applications nowadays. Moreover, the look and feel effect is a major feature of this system. This is popular as it is based on ‘drag and drop’ and it is integrated with other MS office products like excel or outlook. With these applications, it is easy for importing and exporting the data using dynamic data and object embedding with linking. The word records can be customized with the MS Access. The excel can act as a front end with this application. The end users can modify the templates easily. The complete and customized applications can be developed with languages like SQL, VB and C++.These are compatible with MS SQL server and MS share point portal.

Nowadays many portals are offering customized and efficient solutions for Microsoft Access database solutions. Ranging from smaller private organizations to larger public organizations, they are providing such solutions. Let us see the various solutions that can be during database access development. The existing data can be converted into a new form of database as a part of service. Authenticated Access, re-linking the front end and back end, error log features, document conversion and customized look and feel effects are some of the features in this development.

The macros and VBA controls can also be used for this Microsoft Access environment. As it is compatible with Microsoft SQL, these SQL statements can be used for the querying purposes. The VB and .NET applications can refer the parameterized queries that are used in Microsoft Access. This file server based database does not implement triggers and logs. But the ACE data engine is built with these table level triggers and this is used in Access 2010.

The Access system can be used as a front end with other back ends like SQL server. The query interface used in Microsoft access, can display and modify the data. The persons who are not familiarized with this access system can create advanced solutions without much code. Both individual and work group applications can be used using this database solution. Spit applications are used in a multi-user scenario, that is, the tables in two files can be called as front and back ends respectively. At enterprise level, the access system satisfies the end-user needs that can be used for RAD. The developers and the users can develop the applications fulfilling the organization needs. So that only, the Microsoft Access is still popular in the market.

Microsoft Access Database – My Comments

If you are new to any database methodology and in this case Microsoft Access, you will need to understand the planning, the designing and the building of objects before jumping into the deep end and consider programming (VBA) and writing SQL.

You also need to make the important decision about the main objectives of an Access database and decide who will manage it, add new functionality to it and possibly wether you need to integrate it with other (larger) database applications.

Some users of Microsoft Access only use the reporting objects with supporting queries to link into a server database (i.e. SQL Server) to publish desktop reports. There are many uses to an Access database and you will need to invest your time and overcome that learning curve.

This entry was posted in Forms, Macros, MS Access, Queries, Reports, Utilities, VBA and tagged , , , , . Bookmark the permalink.

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